# RoPA Security

## Notifications

The system sends automatic alerts to stewards one day before the end of a Processing Activity, RoPA Report, or Retention Period addressing the earlier limitation at the report level. These notifications help ensure timely action and maintain GDPR compliance. Manage alert preferences in **My Profile → Governance Catalog → RoPA**.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcBXaydfQWPBn57DRULuap-mx0nOg1NFBctrcF1MIq0nnzSDeqWjMTZ4E9w6_BudMueAiBNjfKu5Ah0rPvorF04V-GPYNvsF6ndWiwHGgsOcDQwW2uxVFICrP6y9gWN23T-3P543g?key=anUOG1zfKeihQwDegtWCWA" alt=""><figcaption></figcaption></figure>

Notifications appear in the Inbox folder, enabling timely action.

## RoPA Security&#x20;

RoPA offers a **Role-Based Access Control (RBAC)** system through the Administration menu. The Administration Security enables users to precisely adjust access levels and personalize governance roles for Processing Activities (PAs) and Reports. Moreover, License-Based Access Management ensures the efficient use of resources by controlling data visibility based on license types.

{% hint style="info" %}

* RoPA won’t be enabled for all the customers by default. To enable RoPA we need to run&#x20;

a query from the query sheet on OvaledgeDB.&#x20;

* Query: update application set islicenseauth = 0, active = 0, visible = 1 where \`path\` like 'nav/RoPA%' or \`path\` in ('nav/reportsummary', 'nav/pasummary');
  {% endhint %}

### Role-Based Access Control

RoPA offers a comprehensive Role-Based Access Control system. Access the "Security" and "Applications" sections via the Administration menu. Users gain granular control by enabling or disabling role-based access via toggle buttons.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdJETgPn8zvec9mFCnK2Sxb2CTiOoTptpV6lmtn2sIxyT07twfglpNwy4vu6xoTOw-BOfGX8-RLQwNghtedncOX9-fWX9NVGyJ3HRVBhJu-fSpEgSwEj-sTu4h14fe8o3ZPumFMnw?key=anUOG1zfKeihQwDegtWCWA" alt=""><figcaption></figcaption></figure>

## Customisation of Governance Roles

Customise governance roles within the Administration section for both Processing Activities and Reports. Align roles with compliance requirements by accessing the "Security" menu and selecting the "Governance Roles" tab.&#x20;

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcoleSp65gVO_ZpZVZNCiRvK_PeBtds0HCKeWvqZgfXQVPfNAp1RjD1F1OFsGNhW5w7Fr0hhMjhay9MvqVLRplBYv2ut-QmOdaXsPs7ZfDH0rZ9HN1DWvnVVQqDBR03Behjfc9Jkw?key=anUOG1zfKeihQwDegtWCWA" alt=""><figcaption></figcaption></figure>

## License-Based Access Management

RoPA introduces license-based access control, enabling organisations to regulate data visibility based on license types. Configure settings by navigating to the Administration menu, selecting "Security," and accessing the "Application Security" tab. Here, the toggle button is used to enable or disable RoPA access for Viewers.&#x20;

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdTNB4TkFvSlQiHArbjk6JkzAxHnn9xn5kVU0HNA-vdtyOsEwJyCzNsoUbIFaySa2MhkQokPFLLGEDMYdtgvmIqHIqBmq8zgaG70GLvX2KGgjV9yTwwfExvtB5gAv4rbR7PwrdM6Q?key=anUOG1zfKeihQwDegtWCWA" alt=""><figcaption></figcaption></figure>

***

Copyright © 2025, OvalEdge LLC, Peachtree Corners, GA USA


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